Administrative Assistant

JobLocations-Postable Field Ponte Vedra Beach, Florida, United States
Requisition Post Information* : Posted Date 2 months ago(6/15/2021 10:01 AM)
Requisition ID
# of Openings
Requisition Post Information* : Posted Date
American Roll-On Roll-Off Carrier Group


Are you an Administrative Assistant known for running an efficient office? Join our team and be part of an exciting world providing administrative support to ARC, (American Roll-on Roll-off Carrier) providing global logistics and shipping services to the U.S. Government.

Job Description

In this role as Administrative Assistant you will:  


  • Provide administrative office functions and support, including filing, maintenance of records, data input, correspondence, e-mail messaging, answering incoming calls, meeting follow-up
  • Greet and assist visitors;maintain office security safety procedures via the reception desk 
  • Act as liaison between employees and building/facilities management
  • Code and process invoices ensuring all payments are made timely, accurately and in compliance with the company’s policies and procedures (checks, wires, ACH and credit card)
  • Handle vendor invoice inquiries and account discrepancies
  • Schedule conference calls as needed and maintain the conference rooms schedule logs
  • Generate courier (i.e. FedEx) waybills including weekly mailings, process & code courier invoices & supervise courier accounts


Your experience and background include:


  • Minimum two (2) years Administrative Assistant experience providing support to management
  • Human Resources support or highly confidential environment strongly preferred
  • Managing projects 
  • Intermediate skill level in Microsoft Word, Excel, PowerPoint and Outlook required; knowledge of Microsoft Visio a plus.
  • Excellent interpersonal and communication skills – oral, written, and listening  


Your work style:  Flexible, calm approach to all situations


Insiders Tip:  This role requires the ability to build strong relationships across multiple channels and ensure the office is running efficiently. 



Job Requirements

About Team ARC


ARC is part of the Wallenius Wilhelmsen group of companies and provides global logistics and shipping services to the U.S. Government. ARC and its affiliates own and manage the largest U.S. flag roll-on roll-off (Ro-Ro) fleet. This includes providing American-owned, managed, and crewed RoRo shipping and intermodal services committed to the requirements of the Department of Defense, other U.S. Government departments and agencies, and commercial customers.


Our Culture Compass (values) guides how we work together exhibiting Courage, Imagination, Trust, Candor and Speed.  Our Leadership Expectations for all employees: Anticipate & Drive Change, Collaborate as One, Lead & Grow People, Lead & Grow Yourself


Company (Portal Searching) : About Us

At American Roll-On Roll-Off Carrier Group, Inc., our employees enjoy a comprehensive benefits package, including:

  • Medical,
  • Dental,
  • Vision,
  • Flexible spending accounts,
  • Life insurance,
  • 401(k) plan with company match,
  • Business casual dress environment
  • and more.
American Roll-On Roll-Off Carrier Group, Inc. is an Equal Opportunity Employer.
For more information about us, visit our website at


Pay Type



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