Accounts Payable Specialist

American Roll-On Roll-Off Carrier Group, Inc. (ARC) is seeking an experienced Accounts Payable Specialist to accurately and timely pay and record accounts payable transactions in compliance with company policies and the Delegation of Authority. This position reports to the accounts payable manager and supports the accounting department with financial audits or other projects.The ideal candidate will have strong attention to detail, proficiency in financial systems, and the ability to collaborate with internal teams and external vendors to maintain smooth financial operations.

Key Responsibilities:

• Ensure accurate and timely recording of accounts payable transactions according to the Delegation of Authority.
• Verify that all expenses related to accounts payable are accurately recorded in the appropriate company, expense type, and general ledger (GL) account.
• Perform various accounting functions, including G/L journal entries, accruals, and financial reporting.
• Manage the accounts payable process, including journal entries, check runs, vendor inquiries, and aging reports.
• Record miscellaneous entries, such as stop payments, adjusting entries, reissuance of checks, and refunds for accurate 1099 reporting.
• Maintain and update vendor files to ensure all information is current and accurate.
• Pay and record rent/lease payments in accordance with signed agreements.
• Prepare account reconciliations and analysis of accounts payable transactions as needed.
• Collect and maintain W9 forms and other applicable vendor documents.
• Organize current accounts payable files and maintain proper storage for prior year files.
• Assist with year-end reporting of Form 1099s to recipients and Form 1096s to the IRS.
• Conduct monthly close processes and prepare monthly financial reports.
• Support financial audits by preparing schedules and providing necessary documentation.
• Ensure adherence to accounting policies and procedures while monitoring internal controls.
• Maintain comprehensive documentation of accounting processes.
• Assist with month-end accounting close.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field, preferred.
• Two years' of experience in accounts payable or a similar role.
• Basic understanding of accounting principles and financial reporting.
• Experience with accounting software and Microsoft Excel.
• Excellent attention to detail and organizational skills.
• Strong analytical and problem-solving abilities.
• Effective communication skills for interaction with vendors and internal stakeholders.

ABOUT YOU

ARC provides global logistics and shipping services to the U.S. Government. ARC and its affiliates own and manage the largest U.S. flag roll-on roll-off (Ro-Ro) fleet. This includes providing American-owned, managed, and crewed RoRo shipping and intermodal services committed to the requirements of the Department of Defense, other U.S. Government departments and agencies, and commercial customers.

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